A decorator who does not show up. A caterer who serves half the food promised. Photos that arrive eight months late. Most of these stories begin the same way: the couple paid a deposit on a handshake.
Wedding vendors in Ghana and Nigeria often work informally, and many are honest and reliable. But a written agreement protects both sides. It sets out what you are paying for and what happens if either side cannot deliver.
The basics
Every contract should include the full names and contact details of both parties, the date, times and venue of the event, and a clear description of services. “Decor” is not enough. List the items: number of tables, chair covers, centrepieces, backdrop, flowers and lighting.
Price and payment
State the total price, the deposit amount, and when the balance is due. Get receipts for every payment, whether cash, bank transfer or mobile money. Avoid paying the full amount far in advance.
What is included
For caterers: number of guests, menu, portion sizes, number of serving staff, drinks, crockery and cleaning. For photographers: hours of coverage, number of photographers, number of edited photos, albums and delivery date. For venues: hours of use, setup and breakdown times, security, parking and generator backup.
Extras and overtime
Agree in advance what extra hours or guests will cost. Weddings often run late, and vendors may charge for overtime.
Cancellation and postponement
What happens if you postpone or cancel? What if the vendor cancels? Is the deposit refundable? Agree on these terms before signing. Recent years have taught many couples why this matters.
Substitutes
If you booked a particular photographer or MC, the contract should name them and say what happens if they cannot attend.
Delivery
For photos, videos and printed items, set delivery dates. Consider holding a small part of the payment until delivery.
Signatures
Both parties should sign and keep copies. A WhatsApp message confirming terms is better than nothing, but a signed document is best.
Check reviews
Before signing, look at real work, speak to past clients and check social media reviews. Be wary of vendors whose pages show only borrowed or stock images, and ask to see full albums or complete event videos rather than a short reel of the best moments.
A contract does not show distrust. It shows that both sides take the day seriously, and it gives everyone something to point to when memories differ.
